Executive Assistant & Operations Associate | Remote | AI-Driven SEO Company (Mendoza)
Atomic Hr
Mendoza
Permanente
Tiempo completo
Hace 14 horas
We connect talented tech professionals in Latin America and Canada with remote career opportunities at innovative startups worldwide. We specialize in finding roles that align with your skills, experience, and career goals. Our personalized approach ensures you're matched with companies that value your contributions and offer opportunities for growth. Whether you're a software engineer, designer, marketer, or other tech professional, we're here to help you take the next step in your career.\nAbout the CompanyOur client is a fast-growing AI-assisted SEO firm helping brands like Expedia, Beam, Evvy, and LinkedIn increase visibility and revenue through advanced search strategies.\nFounded by former CMOs and marketing leaders, the company combines AI tools, automation, and deep SEO expertise to help brands win across both traditional search and emerging AI-driven discovery platforms.\nThey are a lean, fast-moving team where people are trusted to take ownership, solve problems, and move work forward without waiting for constant direction.\nThe RoleWe’re hiring an Executive Assistant with strong operations instincts to act as the execution engine for the Founder and Growth Lead .\nThis role goes beyond traditional EA support. While you’ll own core executive tasks like inbox and calendar management, the bigger focus is keeping projects moving, building systems, and executing on operational priorities across the business.\nYou’ll help turn ideas into execution — researching initiatives, coordinating workflows, supporting hiring processes, managing CRM updates, and using AI tools to speed up execution.\nIf you’re someone who enjoys figuring things out, building systems, and making sure nothing falls through the cracks , this role will be a great fit.\nWhat You’ll DoExecutive Support- Manage the Founder’s inbox and calendar , ensuring priorities stay protected\n- Handle communication follow-ups and scheduling to keep leadership focused on strategy\n- Assist with preparation of meeting briefs, summaries, and follow-ups\nOperations & Execution- Post and manage LinkedIn content and engagement for the Founder\n- Build lead lists and maintain CRM workflows in HubSpot\n- Coordinate hiring processes (interview scheduling, candidate briefs, follow-ups)\n- Track tasks and initiatives across tools like Asana or Notion\nSystems & Process- Create and maintain SOPs and internal documentation\n- Identify gaps in workflows and propose improvements\n- Help ensure projects move forward without constant check-ins\nAI-Powered Execution- Use AI tools (ChatGPT, Claude, automation tools) to draft content, summarize information, and accelerate execution\n- Take first passes on research, workflows, and operational tasks using AI assistance\nWhat Success Looks Like- Leadership stays focused on strategy instead of operational details\n- Tasks and projects move forward without constant supervision\n- Processes are documented and repeatable\n- Problems are surfaced early, not after they become blockers\n- Work is executed quickly, cleanly, and reliably\nWhat We Care About MostThis matters more than your exact background:\nProactive Communication\nYou surface issues early and keep stakeholders updated on progress, blockers, and next steps.\nExtreme Attention to Detail\nYou catch the small things others miss.\nHigh Agency\nWhen something isn’t clear, you take a first pass and propose a solution.\nExecution Mindset\nYou enjoy moving things forward and getting work done.\nHumility & Coachability\nYou care about outcomes and collaboration more than recognition.\nAdecuado Background- 2–4+ years in operations, executive support, project coordination, or similar roles \n- Experience supporting founders, executives, or small teams\n- Comfortable managing multiple priorities in fast-paced environments\n- Strong written and spoken English communication\n- Experience with tools such as Google Workspace, Notion, Asana, Slack\n- E