Bilingual Receptionist | HIW
- Buenos Aires
- Permanente
- Tiempo completo
- Event and Meeting Support: Assist with planning and supporting events, including catering services, booking rooms, and technical testing
- Visitor Support: Offer exceptional care to global visitors, including reception, guidance, and assistance throughout their visit
- Onboarding and Offboarding Support: Provide support for the onboarding of new employees and the offboarding of departing staff, ensuring a smooth transition
- Procurement and Office Assistance: Handle procurement processes and provide general office assistance to ensure all office needs are met
- Documentation and Reporting: Prepare and manage documentation, including mail and courier labels, expense reports, and service reports
- Reception Duties: Receive visitors, answer and direct calls, handle the reception of packages, and distribute access cards to new joiners
- Logistics and Secretarial Support: Provide logistics support for in-market teams and secretarial support for the leadership team
- Office Services Coordinator Support: Provide support to the team working in partnership with the Office Services Coordinator On-Site
- Errands: Perform errands when needed
- Emergency Brigade Participation: Act as a key member of the office emergency brigade, ensuring preparedness and response capabilities
- Vendor and Strategic Partner Management: Support the OM during the negotiation of contracts, oversee service delivery, and conduct regular performance reviews with strategic partners, leasing companies, vendors, and suppliers
- Parking and Locker Management: Coordinate parking facilities and locker assignments for employees and visitors
- Sustainability Initiatives: Implement and promote sustainable and eco-friendly practices within the office
- Collaboration and Communication: Promote teamwork and effective communication at all organizational levels to ensure coordinated efforts in facilities management
- Professional Development: Engage in professional facilities management training to stay updated on industry standards and best practices#**Skills and Experience**:- A bachelor’s degree or strong relevant experience in facilities and office management is required, preferably within a service center, law firm, or professional services environment
- Strong communication, organizational, and problem-solving skills
- Strong English skills written and spoken other additional languages are appreciated
- Strong technical capabilities across MS Office Suite (i.e., Word, Excel, Outlook, Access, PowerPoint. Familiarity with ServiceNow and Power Automate App is not required but is highly regarded
- Work requires continual attention to detail in completing assignments
- Strong analytical ability is required to find solutions to various technological and administrative issues
- Able to engage with key external stakeholders, brokers, and vendors
- Organized, and detail-oriented with project management skills and the ability to balance competing priorities in a time-sensitive environment
- High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality
- Strong entrepreneurial skills and business-focused mindset to effectively drive operations in a diverse and multicultural environment
- Flexible in working hours may be required, as the dynamic nature of facilities and office services can lead to varying demands
Kit Empleo