Facilities Coordinator - Argentina

Ramallo, Provincia de Buenos Aires
Permanente
Tiempo completo

Hace 15 días

Job Description Summary We are looking for a Facility Manager to lead site operations, vendor management, and workplace services with a strong focus on compliance and customer satisfaction. The role includes overseeing maintenance, GxP environments, and service contracts, while driving sustainability and efficiency. Candidates should have technical expertise in facility management, leadership skills, and experience in regulated industries. A degree in Business, Architecture, or Engineering is required.Job Description#LI-HybridLocation: ArgentinaKey Responsibilities:Facility Operations & Customer EngagementEnsure the workplace is comfortable and productive for employees.Collect and act on customer feedback to improve workplace satisfaction.Manage space allocations, office moves, and seating arrangements according to business needs.Address daily facility issues, ensuring reliable and efficient site operations.Maintenance & ComplianceOversee preventive maintenance to ensure buildings and facilities are functional, safe, and compliant with regulations.Monitor health, safety, and energy usage to improve efficiency and sustainability.Assurance GxP compliance on Quality Control and Microbiology Labs environment under facility management scopeVendor and Service ManagementWork with procurement to ensure cost-effective services.Manage providers for cleaning, security, landscaping, food services, etc., and assess their performance using metrics like SLAs and KPIs.Overseed providers for Laboratory services under Facility scope (Including GxP services)Support /Negotiate contracts and identify opportunities for cost reduction.Support Expenses forecast estimation for services providers.Workplace Support ServicesSupervise non-technical services such as reception, mail delivery, cleaning, pantry management, office supplies, and transportation.Coordinate services like parking, shuttle management, and other operations.Health, Safety, and Environment ComplianceEnsure facilities meet health, safety, and environmental standards.Promote a positive safety culture and proactively mitigate risks.Ensure 3rd party services providers follow HSE and GxP requirements when they apply.Support local government inspections and remediation plans in case of any finding.Real Estate ManagementCommunicate with landlords on building maintenance and sustainability improvements.Handle/support lease-related negotiations with Procurement and Legal.Collaborate on service delivery and improvements.Metrics and ReportingTrack and report key performance indicators (KPIs) such as financial results, customer satisfaction, and energy efficiency.Provide insights into space usage, service quality, and cost efficiencies.Project ResponsibilitiesSupport office relocations, fit-outs, and small-scale construction projects (typically
$100,000).Coordinate with vendors, prepare scopes of work, and ensure timely, budget-conscious delivery. Document project progress and completion supporting activities for Project Management.Lead initiatives to improve sustainability, energy efficiency, and employee satisfaction.Build relationships with customers, vendors, and internal teams.Manage sub-tenant interactions and resolve facilities-related requests.Develop workflows and address operational challenges with innovative solutions.Main Requirements:

Bachelor’s degree in Business Administration, Architecture, or Engineering (Engineering preferred for technical sites)
3-5 years of proven experience in facility management within regulated industries
At least 2 years in current role as Facility Manager.
Strong knowledge of GxP environments and compliance standards
Demonstrated ability to lead cross-functional projects and vendor teams
Skilled in vendor selection, contract negotiation, and performance evaluation
Proactive problem-solver with a focus on business continuity and operational excellence
Excellent communication and interpersonal skills for stakeholder engagement
Experience managing preventive maintenance and sustainability initiatives
Familiarity with health, safety, and environmental (HSE) regulations
Ability to manage budgets, forecasts, and cost-efficiency metrics
English and Spanish proficiency required

Skills Desired Design And Construction Management, Facility Management, Finance Management, Influencing And Persuading, Knowledge Of Creating Strategic Partnerships, Real Estate Management, Supplier Relationship Management

Novartis

Postularse