Remote - Executive and Personal Assistant to CEO

Argentina
Permanente
Tiempo completo

Hace 24 días
Postúlese fácilmente

About World Business Lenders (World Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to a broad customer base comprised of small and medium sized businesses throughout the United States that lack access to traditional funding. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO.- WBL is a U.S.-based company with a 100% remote workforce.- This is a remote Contract/Consultancy position.- Generally, working hours will be 9:00am to 6:00pm Eastern Time, Monday through Friday, although hours worked may be greater based upon operational requirements.- The job requires excellent oral and written command of the English language. Resumes must be submitted in English.Overview:In this role, you will handle personal and administrative matters for WBL’s Chief Executive Officer (CEO). This includes managing household operations and logistics for multiple properties, handling financial matters, facilitation and coordination of calendars/meeting scheduling, making travel arrangements, and handling ad hoc projects and needs as requested. Exceptional communication skills, impeccable attention to detail and excellent judgment will be essential as you liaise with internal and external parties to ensure seamless functioning of the CEO’s schedule, and personal and work-related matters.Responsibilities:

Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
Screen and prioritize emails, messages, and requests for the CEO
Coordinate travel arrangements, itineraries, and logistics for domestic and international trips
Prepare documents, presentations, and briefing materials ahead of meetings
Take notes during key meetings and ensure timely follow-ups on action items
Anticipate the needs of the CEO and proactively resolve scheduling conflicts or gaps
Support in organizing off-site meetings, company-wide events, and executive leadership sessions
Assist with personal tasks as needed, maintaining a high level of trust and discretion
Oversee 3 households, handling all maintenance and operational matters
Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents
Handle expense reporting, invoice processing and other financial matters
Other projects and duties as assigned

Requirements

5+ years of experience as an Executive Assistant, preferably supporting C-level executives
Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience
Exceptional English communication skills, both written and verbal, are imperative
Proven experience managing complex calendars and logistics across time zones
Highly organized, detail-oriented, and able to multitask efficiently
Demonstrated ability to handle confidential information with discretion
Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
Comfortable working independently in a fully remote, fast-paced environment
Must be sharp, polished, professional and resourceful
Impeccable diligence and attention to detail is required
Must be flexible, nimble and adaptable to frequent changes to schedules/priorities
Financial analysis skills, including maintaining financial matters, budgets and expenses, required
Strong organizational, time-management and problem-solving skills, including planning, project management, troubleshooting and task facilitation
Must be proactive with a strong work ethic and high energy level
Ability to multitask and complete all projects within designated timeframes
Evening/weekend "on call" availability required

Benefits

USD Salary
PTO balance available after 6 months service
Full-time position

World Business Lenders