Talent & Guest Travel Coordinator
Igbaffiliate
- Buenos Aires
- Permanente
- Tiempo completo
We will only consider applications in English with an English CV.ResponsibilitiesTravel Booking & LogisticsBook and manage all flights, hotel accommodations, and ground transportation (car services, rentals, rideshare) for talent and guests.Coordinate travel based on production schedules, shoot locations, and talent availability.Monitor travel itineraries and proactively adjust bookings for delays, cancellations, or schedule changes.Communication & CoordinationServe as the primary point of contact for talent and guests regarding travel details.Distribute clear itineraries, confirmations, and arrival instructions in advance of travel.Coordinate with production, talent managers, and on-site teams to ensure alignment.Must have iMessage.Budget & Cost ManagementSource the most efficient and cost-effective travel options while maintaining comfort and reliability.Track travel expenses and ensure bookings align with approved budgets.Submit invoices, receipts, and expense documentation in a timely manner.Work with airlines, hotels, and car service providers to secure preferred rates and reliable service.Maintain relationships with trusted travel vendors and on-the-ground transportation partners.Problem-Solving & SupportTroubleshoot travel issues in real time, including missed flights, delays, rebookings, and last-minute changes.Provide on-call support during active travel and production days as needed.Qualifications2+ years of experience coordinating travel, logistics, or operations (media, entertainment, sports, or events preferred).
Strong attention to detail and organizational skills.Ability to manage multiple itineraries simultaneously in a fast-paced environment.Excellent written and verbal communication skills.Calm, solution-oriented mindset when handling last-minute changes.Proficiency with travel booking platforms and expense tracking tools.Flexible schedule with availability outside of standard business hours when productions require.Preferred SkillsExperience working with talent, executives, or high-profile guests.Familiarity with podcast, production, or live event workflows.Knowledge of travel policies, contracts, and vendor negotiations.
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