Real Estate Transaction Specialist

• Oversee the full transaction process from contract execution through closing for single-family properties.
• Ensure all transaction steps are completed accurately and within required timelines.
• Manage a high volume of active transactions simultaneously without missing deadlines.

• Draft, send, and manage purchase and sale agreements, including amendments and addenda.
• Ensure all documents are properly executed using e-signature tools.
• Maintain strict accuracy and version control across all transaction documents.

• Track and enforce all critical milestones, including contingencies, inspections, financing requirements, and closing dates.
• Maintain a zero-tolerance approach to missed deadlines or contingencies.
• Proactively identify risks, delays, or bottlenecks and drive them to resolution.

• Coordinate inspections and ensure timely property access with no delays.
• Manage title and closing workflows, including lien follow-ups, curative items, and ownership transfers.
• Work closely with title companies to resolve issues and ensure clean closings.

• Maintain daily communication with sellers, buyers, agents, title companies, and internal teams.
• Serve as the primary point of contact to keep all parties aligned and informed.
• Provide clear, professional, and timely updates throughout the transaction process.

• Keep real-time transaction records updated in CRM and tracking systems.
• Provide regular status updates to leadership on transaction progress.
• Ensure data accuracy and pipeline visibility across all active transactions.

• Extremely detail-oriented with a deadline-driven mindset.
• Comfortable handling high-volume, fast-paced transaction environments.
• Proactive problem-solver who anticipates issues before they escalate.
• Confident communicator who can manage multiple stakeholders daily.
• Strong sense of ownership and accountability for transaction outcomes.

• 8–10 years of hands-on experience in real estate transaction coordination, managing single-family purchase and sale transactions from contract to close.
• Strong familiarity with wholesale real estate transactions.
• Excellent phone communication skills; comfortable speaking daily with sellers, buyers, agents, and title companies.
• Ability to manage 30–50 active transactions simultaneously without errors or missed deadlines.
• Strong written and verbal communication skills with a professional, direct approach.
• Daily working proficiency in:

• Gmail
• Google Sheets
• Google Calendar
• E-signature tools (e.g., HelloSign, Dropbox Sign)
• CRM systems (Salesforce preferred; must be comfortable using a CRM)

• Experience coordinating off-market or investor-driven acquisitions.
• Familiarity with U.S.-based real estate clients and title processes.
• Ability to independently handle title issues, lien resolutions, and curative workflows.
• Background in high-volume real estate environments such as wholesalers, investment firms, or iBuyers.
• Experience with process documentation and KPI-driven reporting.

• Review active transactions and upcoming deadlines at the start of the day.
• Communicate with sellers, buyers, agents, and title companies to resolve outstanding items.
• Draft and send contracts, amendments, and addenda as needed.
• Coordinate inspections and follow up on title and closing requirements.
• Update CRM records to reflect real-time transaction status.
• Proactively flag risks and provide progress updates to leadership.

• Zero missed deadlines or contingencies.
• On-time closings across all assigned transactions.
• Accuracy of contracts and transaction documentation.
• Ability to manage 30–50 concurrent transactions effectively.
• Clear, timely communication with all transaction stakeholders.
• Consistent CRM hygiene and reporting accuracy.

• Video Interview with Pavago Recruiter
• Client Interview
• Offer & Background Verification

Pavago