Executive & Administrative Assistant (Part-Time, Remote)About the RoleWe’re looking for a proactive, detail-oriented Executive & Administrative Assistant to support a multidisciplinary artist and creative entrepreneur across her personal brand, projects, and business operations.You’ll be her right hand — helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly. This is a role for someone who thrives on organization, consistency, and accountability , not someone who needs to be micromanaged.You’ll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work.Key Responsibilities- Executive & admin support: Manage calendars, schedule meetings, confirm details, and ensure everything runs on time.- Inbox management: Organize, filter, and draft responses; make sure every message is tracked and followed up.- Task tracking & project management: Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates.- Meeting preparation: Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items.- Status updates: Send concise weekly reports summarizing progress, blockers, and next steps.- Documentation & process organization: Keep SOPs and notes structured for easy reference.- Vendor & collaborator coordination: Communicate with partners, students, clients, or production contacts as needed.- (Nice to have) Assist with light marketing tasks such as uploading content, managing email lists, or coordinating small campaigns.What We’re Looking For- Someone autonomous, dependable, and proactive — who doesn’t wait to be told what to do.- Extremely organized , detail-oriented, and consistent in follow-up.- Comfortable working with a creative personality — balancing flexibility with structure.- Excellent written and verbal communication in English.- Punctual and professional : always on time to meetings and responsive during working hours.- Familiar with tools like Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify (nice to have).- Type A personality — enjoys structure, order, and clear documentation.Work Style & Availability- Part-time position , starting around 15–25 hours per week (to be defined).- Versátil schedule, but must be available for morning meetings (PST time) and responsive during work hours.- Remote from anywhere in the Americas time zones.- Limited check-ins (1–2 per week), so self-management is essential .- Paid 2-week trial period before official onboarding.What You’ll Love About This Role- Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently.- Variety of tasks — from operational coordination to light creative support.- Freedom to organize your own work, propose systems, and create structure.- A flexible part-time schedule with potential to grow.
